Run the customer-facing side of your print shop from one platform
Print shop management software that combines online storefront, customer accounts, web-to-print editor, instant pricing, order management, and reporting — with direct routing to your print MIS. Built for commercial printers, trade shops, and packaging companies.
The print shop tooling tax
Most print shops aren’t running a print shop — they’re running 7 tools that pretend to talk to each other.
Storefront, designer, pricing tool, CRM, accounting, MIS, shipping. Each one has its own login, its own data, its own subscription. The work of keeping them in sync is the actual business — and the actual margin leak.
Tool sprawl eats your day
Most print shops run on 5–7 disconnected systems — ecommerce platform, designer plugin, pricing calculator, CRM, accounting, MIS, shipping. Each tool has its own login, its own data model, its own monthly bill. Reconciliation is a full-time job nobody owns.
No single view of your shop
Customer data lives in your ecommerce platform. Orders live in your MIS. Pricing lives in spreadsheets. Reports require pulling four exports and merging them in Excel. Decisions get made on stale data because nobody trusts the numbers.
Manual handoffs lose orders
Orders arrive by email and web form. Files end up in shared drives. Print specs get re-keyed into your MIS. Approvals happen over email threads. Each step costs minutes per order — and at print volume, those minutes are real margin.
The basics
What is print shop management software?
Print shop management software is the operational system a print business uses to run its day-to-day work — taking orders, calculating prices, tracking jobs, managing customer accounts, generating reports, and routing orders to production. The category sits between general ERP/accounting tools (which don’t understand print specs) and pure web-to-print storefronts (which only handle the buy-side).
Modern print shop management software combines five capabilities that used to require separate tools:
- Customer-facing storefront — branded ecommerce, B2C and B2B portals, product browsing, checkout.
- Web-to-print editor — design canvas, file uploads, 3D previews, template library.
- Pricing engine — per-job pricing for any combination of size, finish, quantity, and options.
- Order & customer management — admin dashboards, customer accounts, order history, status tracking, communication.
- Production routing — integrations with print MIS (Presswise, OneFlow, SiteFlow), shipping carriers, payment gateways, and accounting tools.
How it differs from a print MIS
A traditional print MIS like Presswise, OneFlow, or PrintSmith focuses on production-side workflow — job scheduling, imposition, prepress, press tracking, shipping. Print shop management software covers the customer-facing and admin side — storefront, web-to-print, customer accounts, online pricing, order intake.
Most print shops run both: the management software handles ecommerce and admin; the MIS handles production. PrintNow integrates with Presswise, OneFlow, and SiteFlow out of the box, so orders flow from web to press without manual handoff.
What’s included
Everything a print shop needs — in one platform.
PrintNow consolidates the operational tools every print business pieces together — storefront, editor, pricing engine, orders, customers, reports, automation, integrations — into one connected platform. No tool sprawl. No reconciliation tax.
Order management end-to-end
Track every order from intake to delivery. Real-time status, file management, customer communication, and shipping integration — all in one admin. Bulk actions for multi-line orders. Custom workflows per product type.
Live pricing for any print product
PrintNow's pricing engine handles paper × finish × size × quantity tier × sides — any combination, calculated in real time. Storefront customers see the right price; B2B buyers see their contract pricing. No spreadsheets, no static SKUs.
Customer accounts & B2B portals
B2C self-registration and B2B organization-based logins from one platform. Approval workflows, custom catalogs per buyer org, multi-user permissions, reorder by past job. Customers self-serve; your team gets fewer tickets.
Reporting that print shops actually use
Sales by storefront, customer, product, sales rep. Tax reports for monthly filing. Order velocity and rep performance dashboards. 14 built-in report types — no custom BI tool, no exports to merge.
Workflow automation built in
Orders route automatically into Presswise, OneFlow, SiteFlow, or your in-house MIS. Webhooks fire on status changes. Customer notifications go out without manual intervention. The mundane work runs while you do the work that pays.
Integrations that come standard
Stripe, PayPal, TaxJar, every major shipping carrier, OrderDesk, Sinalite, 4over wholesale, DepositPhotos stock, GraphicsMill, Aurigma, and a full REST API for the things not on the list. Plus cXML/punchout for enterprise procurement.
How it compares
PrintNow vs legacy print shop systems vs DIY stacks.
Most print shops choose between three paths: a unified modern platform, a legacy print shop system from the early-2000s, or a DIY stack of separate tools wired together with custom code.
| Capability | PrintNow | Legacy print shop system | DIY stack |
|---|---|---|---|
| Online storefront with web-to-print editor | ✓ Built in | Separate tool | Custom build |
| Live pricing engine for configurable print | ✓ Built in | Limited | Spreadsheet |
| B2B portals with org-based pricing | ✓ Built in | Add-on or custom | Custom build |
| Built-in reporting (14 report types) | ✓ Built in | Basic | Excel exports |
| Print MIS integration (Presswise, OneFlow, SiteFlow) | ✓ Built in | Per-system add-on | Custom integration |
| Hosted on enterprise infrastructure (Azure) | ✓ Built in | Self-hosted | DIY ops |
| Per-transaction fees | None | Sometimes | None |
| Time to launch | 30–60 days | 90+ days | 6–12 months |
Go deeper
The pieces of the platform.
Each capability has its own page if you want to dig into the details.
The Unified Admin →
The admin tool that powers print shop management — pricing, products, themes, users, reports.
Print order management →
Tracking orders end-to-end from intake to delivery.
Workflow automation →
MIS routing, webhooks, and order automation for the back-office.
Instant pricing engine →
How the pricing engine handles paper, finish, quantity, and tier rules.
Print estimating software →
Internal job costing and estimator tooling — the production-cost side of pricing.
Storefront software →
The customer-facing ecommerce side — B2C and B2B portals.
cXML & punchout →
Enterprise procurement integration via Ariba, Coupa, SAP, Oracle.