Stop guessing what print jobs cost — know instantly

Print estimating software automates the process of calculating job costs and generating quotes for print orders. Instead of manually looking up substrate costs, calculating ink coverage, adding finishing charges, and factoring in labor — the software does it instantly based on rules you define. The result is faster, more accurate estimates that protect your margins.

Customer-facing pricing is what buyers see at checkout — the retail price with any discounts applied. Print estimating is the internal process of calculating your true cost to produce a job: materials, ink, labor, equipment time, finishing, shipping, and overhead. Good estimating software gives you both: accurate internal costs so you know your margins, and configurable retail pricing so customers get instant quotes.

Yes. PrintNow supports customer-specific price lists, group-based pricing tiers, volume discounts, contract pricing, and promotional codes. B2B customers can see their negotiated rates while retail customers see standard pricing — all from the same product catalog.

Yes. The pricing engine supports multi-dimensional matrices: quantity × substrate × size × finishing × turnaround time. Each option combination can have its own price point. Customers configure their order and see the price update in real time — no manual quoting required for standard products.

Yes. PrintNow's manufacturing pricing engine builds a quote from real production economics rather than a fixed matrix. You define a materials library (priced per MSI, linear inch, sheet, or each) and an equipment library (machine hourly rates, speeds, setup/takedown, and click-charge quantity tiers), then compose formulas, lookup tables, and a production process chain that cascades waste step by step. The engine sums material and labor cost, applies one of six margin methods — including budgeted hourly rate (BHR) — and returns a real-time sell price. It runs alongside standard matrix and smart-option pricing, switched on per product, and is the first step toward a full print MIS.

For non-standard jobs that fall outside your automated pricing rules, PrintNow supports request-for-quote (RFQ) workflows. Customers describe what they need, and your team can review and respond with a custom estimate. The quote can then be converted into an order with a single click.

When a customer accepts a quote or places an order at the calculated price, the job flows directly into your production workflow — no re-entry required. The same product configuration that generated the price also generates the production specifications: substrate, size, finishing, quantity, and file requirements.

Yes. PrintNow supports bulk import of pricing data, so you can migrate your existing spreadsheet-based price lists into the system. Once imported, prices are maintainable through the Unified Admin dashboard and apply instantly across all your storefronts.